The Agency OS · built by an actual human
You're great at the work. It's everything around it — qualifying leads, writing proposals, chasing assets, nudging invoices — that eats your week. I build six systems that just handle it. And it's me building it. Not an agency. Not a dashboard you'll never open. Me.
Sound familiar?
You run a creative studio — video, brand, content, whatever you're great at. Clients love the work. But every lead lands on your calendar cold, every proposal gets built from scratch, every project gets chased through DMs, and getting paid means sending that awkward “just circling back” text. You're the creative director and the entire ops department. Yeah — this one's for you.
Where it's leaking
Your “work with us” button goes directly to a booking link — qualified or not, $2k or $50k, ready-to-go or just curious. You burn your week on tire-kickers and wrong-fit budgets, while the great leads sit in the same undifferentiated pile.
Proposals, contracts, deposits, asset collection, status updates, revisions, invoicing — every project repeats the same manual choreography. It scales linearly with hours you don't have, or headcount you don't want to add yet.
You've shipped work for clients people recognize. That's the kind of proof most studios would kill for — but it lives on a hard drive and in your memory, not in a system that turns it into testimonials, case studies, and referrals.
The Agency OS
Each one runs quietly in the background — doing the qualifying, the paperwork, the follow-ups, the chasing — so you stay on camera, in the edit, in front of clients. Start with the three that fix your funnel, or run the whole thing.
Full OS — all six systems, the entire studio on autopilot. $5,500 setup · $1,800/mo.
Replaces the raw “book a call” button with a 30-second qualifier. Each lead picks project type, budget range, and timeline; AI scores fit instantly. Strong-fit leads land straight on your calendar with the brief already in your inbox — everyone else drops into a nurture track instead of a wasted call.
A straight-to-calendar funnel fills your week with unqualified calls. Qualifying first means every call you take is someone worth your time — and you walk in already knowing the project.
After a discovery call, your notes — or the call transcript — go in, and a branded proposal comes out: scope, deliverables, timeline, and tiered pricing, formatted and ready. You review, tweak, send. Minutes, not the next morning.
Speed closes. The studio that sends the proposal while the call is still warm wins the deal; the one that sends it three days later loses to momentum.
The moment a client says yes, the machine takes over: contract out for signature, deposit invoice via Stripe, a creative-brief and brand-asset intake form, and a pre-built Drive project folder — all triggered automatically and tracked to completion.
The gap between “yes” and kickoff is where momentum dies and brand assets go missing. Automating it means you start every project clean, paid, and organized.
Every project lives on one board — pre-pro, shoot, edit, review, delivered. As it moves stages, the client gets an automatic, on-brand update (“your edit is in review”), and your team gets the next task. No more “any update?” emails.
Clients don't churn because the work is bad — they churn because they feel left in the dark. Proactive updates make a lean shop feel like a 20-person studio.
As a project hits milestones and then ships, the invoices generate and send themselves from the project record. If one goes unpaid, the system follows up on its own — politely, on schedule — until it clears, and reconciles every payment back against the project. You stop being your own collections department.
For a studio, cash flow is the whole game — a finished project on an unpaid invoice is money you earned but can't touch. Automating the chase gets you paid faster, without a single awkward “just following up” text.
Every project for a name-brand client is proof you can sell — and right now it evaporates the moment you deliver. After each win, this captures it: the system requests a testimonial, packages the work into a case study, and asks for a warm referral — then feeds all of it into your outreach, your site, and your follow-ups. Your reputation starts booking calls on its own.
Your roster is the most powerful sales asset you own, sitting idle. Turning it into an automatic engine for proof and referrals is how “we worked with [household name]” becomes a steady stream of booked calls. AI only drafts the outreach — never your creative.
Not invisible
Automations are easy to forget once they're humming along — they just quietly do their thing. So you don't get a pile of invisible scripts you have to take on faith. You get your own dashboard at app.andres.solutions — a private command center where every system checks in.
The math (the fun part)
Drag the sliders, or just pick the profile that sounds like you. This is reclaimed time plus the revenue a faster, never-dropped funnel pulls back — and I kept the assumptions deliberately stingy.
At $1,800/mo for the Full OS, that's the system paying for itself 7× over — every month.
Assumptions: ~50% of ops & admin hours automated at a $45/hr blended value; revenue recovered at a conservative 5% lift in closed work from instant response, faster proposals, and systematic follow-up. Your numbers, your inputs.
Receipts
A Los Angeles studio whose client roster includes Valuetainment and international speakers — world-class work, and a back office held together by hand. Their whole funnel was one button straight to a calendar. We're swapping it for the full OS: a qualifier, an instant proposal engine, automated onboarding and payments, and an authority flywheel that turns an A-list roster into booked calls.
What it costs
Two ways in. Start with the Sales Stack to stop the bleeding at the top of your funnel, then bump up once you've seen it work — or just build the whole OS from day one. Either way: I build it, I maintain it, and the tools it runs on are baked into your retainer. No surprise bills.
Where most studios start. The three systems that fix the top of your funnel — so you quit losing deals to slow, manual sales ops.
Natural upgrade to the full OS once it's earning.
The whole thing, humming. All six systems, the entire studio on autopilot — for agencies already at real revenue who feel the ROI on day one.
Tools — Make, Claude, and the rest — included in the retainer. No separate bills.
I build it, I maintain it, and I'm here when something needs to change. No agency, no account manager, no hand-off.
Just me and a system that makes your studio run itself — at five projects a month, and at fifty. You stay on the work that only you can do; the busywork takes care of itself.Fifteen minutes. You tell me the part of running the studio you hate most — I'll show you exactly what I'd wire up first, and how fast it starts running itself.
Let's talk or reach me directly — hello@andres.solutions